Signing a file with ASign

This functionality is available only in the Advanced edition of the Cyber Protection service.

ASign is a service that allows multiple people to sign a backed-up file electronically. This feature is available only for file-level backups stored in the cloud storage.

Only one file version can be signed at a time. If the file was backed up multiple times, you must choose the version to sign, and only this version will be signed.

For example, ASign can be used for electronic signing of the following files:

  • Rental or lease agreements
  • Sales contracts
  • Asset purchase agreements
  • Loan agreements
  • Permission slips
  • Financial documents
  • Insurance documents
  • Liability waivers
  • Healthcare documents
  • Research papers
  • Certificates of product authenticity
  • Nondisclosure agreements
  • Offer letters
  • Confidentiality agreements
  • Independent contractor agreements

To sign a file version

  1. Select the file as described in steps 1-6 of the "Recovering files by using the web interface" section, or steps 1-5 of the "Downloading files from the cloud storage" section.
  2. Ensure that the correct date and time is selected on the left panel.
  3. Click Sign this file version.

  4. Specify the password for the cloud storage account under which the backup is stored. The login of the account is displayed in the prompt window.

    The ASign service interface is opened in a web browser window.

  5. Add other signees by specifying their email addresses. It is not possible to add or remove signees after sending invitations, so ensure that the list includes everyone whose signature is required.

  6. Click Invite to sign to send invitations to the signees.

    Each signee receives an email message with the signature request. When all the requested signees sign the file, it is notarized and signed through the notary service.

    You will receive notifications when each signee signs the file and when the entire process is complete. You can access the ASign web page by clicking View details in any of the email messages that you receive.

  7. Once the process is complete, go to the ASign web page and click Get document to download a .pdf document that contains:

    • The Signature Certificate page with the collected signatures.
    • The Audit Trail page with history of activities: when the invitation was sent to the signees, when each signee signed the file, and so on.